Ann Dodds's Page

OBJECTIVE

Seeking a part-time Assistant position where I can lend my years of expertise so you can focus more on your business.

SUMMARY OF QUALIFICATION

Dedicated, results oriented professional with over 15 years of experience in executive assisting and event coordination. Strong work ethic and can do attitude with excellent communication and diverse background including management and peers. Ability to multi-task and complete projects with strict deadlines through efficient work habits.

PROFESSIONAL SKILLS

 Word 2003: Intermediate  Access 2003: Basic  Internet Search/Browse: Advanced
 Excel 2003: Intermediate  Lotus Notes 1-2-3  Answer Multi-line Phone / Scheduling
 Outlook 2003: Intermediate  Typing 55-65 WPM  Inventory / Filing / Operations / Basic Accounting
 PowerPoint 2003: Basic  Data Entry  Travel Arrangements / Event and Meeting Coordination

VOLUNTEER EXPERIENCE – maintained a working relationship after retirement through volunteering

Grace Assembly of God, Greenwood, IN  Present  Program Coordinator
Mount Pleasant Christian Church, Greenwood, IN  2005 – 2008  Secretary for the Board of Directors
Community Church of Greenwood, Greenwood, IN  1995 – 2005  Member Liaison

WORK EXPERIENCE

Sharon Sandmeyer - Carpenter Realty Indianapolis, IN 2004
Administrative Assistant
Worked from home provided all clerical support for Ms. Sandmeyer part time. Main responsibilities were to research potential client information from expired contracts and set up appointments via telephone.

Volly Burton Realty Indianapolis, IN 2002 - 2003
Executive Assistant
Typed and proofread documents, set-up and entered company data into Excel spreadsheets. Maintained inventory of office supplies and marketing material. Prepared tax reports and tracked business/personal accounting. Organized and performed company marketing functions. Answered the telephone and scheduled appointments all while representing the company in a professional and businesslike manner.
Accomplishments:
 Took on all administrative functions for Ms. Burton so she could focus on building her business adding to her success.
 Turned a phone call from a prospective customer to a client from our conversation.

Indianapolis Power and Light Co. (IPL) (Retired) Indianapolis, IN 1988 – 2001
Administrative Clerk
Responsible for many tasks in the 13 years with the company which included, handling all information with strict confidentiality, answering public questions regarding services in person or over the phone, data entry of reports in which I also performed research. Effective communication with diverse backgrounds including executive-management to field staff. Typed and proofread various documents. Performed payroll and accounting for company and contract employees. Organized events and programs for the company that consisted of Student Networking program, Indiana Black Expo job fair, travel arrangements, and meeting set up. Maintained a reputation as a hard worker with a “whatever it takes” attitude who performed advanced and complex technical clerical duties requiring considerable judgment and analysis.
Accomplishments:
 Was given the responsibility to schedule and complete approximately 400 I.D. pictures of the Medal of Honor staff, hosts, and spouses for the Congressional Medal of Honor Memorial festivities. This involved detailed coordination and verification that all the I.D’s were correct and available before the deadline.
 Completed 1,100 I.D. pictures of all company employees located in five locations from mid-September to mid-December to be prepared for Y2K. This task involved detailed organization and strong communication with supervisors utilizing independent judgment and knowledge of employee schedules to ensure smooth transition from shift to minimize distraction, lost production, and no overtime. All while making sure my regular duties were also being completed on time. I loved the challenge, good feeling of accomplishment, ability to make the decisions, and successfully completing such a huge project.
 Successful planning and coordinating of company programs which included Student Networking Programs and INROADS Programs (which also included scheduling tours at E. W. Stout and Morris Street for the students and itineraries for the supervisors). Another event included making arrangements and reservations for a two day Collective Bargaining Conference for 500 people which also consisted of hotel reservations and assisted the Director at the Conference. Daily duties in all of my previous experience at IPL have involved scheduling and setting up meetings.
 Proofed and approved classified employment advertising in county papers covering the suburbs around Indianapolis which we had not done in the past. This required independent judgment and good proofreading skills.

EDUCATION

Certified Professional Secretary – Completed two parts “Behavior Science in Business" and "Accounting".

Ivy Tech Community College, Indianapolis, IN 1989
Associates Degree in Secretarial Science – 4.0 GPA
 Received Secretarial Program Academic Achievement Award and the Highest Program Grade Point Average Award.